Simple Search
The simple search searches for words in the title and description fields of the Catalogue database. It is accessed via the “Google-style” search box in the top right hand corner of the CalmView page.

Type the word you wish to search for into the box and click the Search button.

You may wish to combine search terms in your simple searches using the Boolean “AND, OR, NOT” searching options:

+ represents Boolean AND, meaning the search result must include both words searched for
- represents Boolean NOT, meaning the search result must exclude this word
| represents Boolean OR, meaning the search result will include one or the other of the words searched for.

Place one of these symbols before a word or phrase to apply it. If no symbols are used, Boolean “AND” is assumed.
For example:

Railway –Station
searches all fields for the word 'Railway' and excludes any records with the word 'Station' from the search results.

Typing a field name followed by a colon then a search term, means only that particular field will be searched. If no field names are specified, all fields are searched.

For example:

Searches for the word ‘Railway’ in the Title field only, whereas:


Searches all fields for the word 'Railway'.

It is important to enter search words/phrases carefully to ensure you obtain the intended results.

For example:

Title:Railway Station
Searches for records which have the word ‘Railway’ in the Title field and the word 'Station' in ANY configured field.

Use (double) quotes around a search term to return exact matching phrases.

For example:

"Railway Station"
Searches all configured fields only for the exact phrase 'Railway Station' i.e. the two words together with a space between, in the specified order.


Railway Station

searches all fields for the words 'Railway' and 'Station' anywhere i.e. not necessarily next to each other or in the specified order or in the same field.

You can also do a wildcard search with *. So, for example, Phill* will find the surnames Phillips and Phillpott. This is useful in finding singular and plural variants of a word: church* will find church or churches.

Advanced search
The advanced search enables you to perform “Any text field” searches, and also to search specifically on certain fields, including Document Type (Archives, Illustrations or Printed Maps), Date, SHC reference, and Image Available (Yes/No).

For example if you enter Train in the Any Text field and Illustrations in the Document Type field, only records containing both these terms in the respective fields will be found.

Unlike quick searches, advanced searches do not require you to enter command syntax such as the Boolean symbols or to specify field names. By default, the Boolean “AND” is assumed.

Follow the on-screen annotations next to and inside the search entry boxes. These provide guidance on performing searches for records containing all the words entered, records containing at least one of the words entered or records without the words entered.

You can also do a wildcard search with *. So, for example, Phill* will find the surnames Phillips and Phillpott. This is useful in finding singular and plural variants of a word: church* will find church or churches.

Date searching:
The date entered, for example 1510 or 1500-1550, needs to overlap with the date of the item in the catalogue, whether a single date or a range, to find the item. So a search for 1510 would find any records for 1510, but also a record with the date range 1470-1530. A search for 1500-1550 would find records with the date range 1470-1530 and 1530-1800.

SHC reference number search
To display a whole catalogue in reference number order put the collection SHC reference number in the SHC reference search box. The catalogue should display on the initial search results page in reference number order. However, there are a few instances where the catalogue is very large and this will not happen.

Search results
Initial search results are displayed in a table. Click on a table heading to sort your search results (for example in reference order or date order). Click on a row in the search results to access the full catalogue description for the item. From the full catalogue description, click on the SHC reference number to browse the catalogue in its hierarchy. Be aware that the numbers displayed in the hierarchy are the system reference numbers, which are often not the same as the SHC reference number. To order the item you will need to use the SHC reference number as it appears in the hit list.

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